Let's say you've conducted a webinar, teleseminar, call-in program, or conference of some sort, and you're now ready to have your audio or video transcribed into a document to post on your website. There is an important step that will help your transcriptionist tremendously when s/he transcribes your document for you. This step is to figure out how many people in total are speaking on the audio or video. If there are a lot of speakers or people asking questions, this may be a bit difficult for you to figure out. However, it's definitely worth your time. It's also worth it to preserve the sanity of your transcriptionist!
Once you've figured out how many people are speaking, you'll need to clearly identify each caller, spelling their first and last names correctly on a list in the order in which they're speaking. These people will need to be mentioned by name on the transcript of your webinar/teleseminar, and they will want their names spelled correctly in the document (who doesn't?!). This is a huge help to your transcriptionist, and it will prevent them from listing people simply as "male speaker" and "female speaker" which gets very confusing, especially in a group setting where there are multiple males and females speaking.
Another thing you will need to do, especially for video conferences, once you have the number of people speaking and the list of their names is to identify the person in some way. You can mention the color of their hair, the length of their hair, their lack of hair (if it's a guy), the color and type of their clothing, or possibly even their accent ("Australian accent" for instance). This will help your transcriptionist more than you could ever know, and the person speaking or asking a question can even be picked out with their back to the video camera (which is often the case with conference videos anyway).
By following Insider Tip #5, you will make a fast friend of your transcriptionist, which leads us right into Insider Tip #6.
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